1187 Bank Street Suite 201 (Unit #3), Ottawa, Ontario K1S 3X7
Cozien Nominees
Book Appointment

Client-Focused Nominee Services

Launch and manage your Canadian business with confidence.

We provide professional Nominee Director, Nominee Shareholder, and Corporate Secretarial services that go beyond those offered by standard registry agents.

Compliance Without the Complexity.
Running a corporation in Canada requires more than just making a profit; it requires strict adherence to government filing standards. Cozien Nominees acts as your administrative backbone, ensuring your company remains in "Good Standing" with Federal and Provincial registries so you can focus on growth, not paperwork.
CORPORATE SERVICES

Why Professional Corporate Secretarial Services Matter

Many business owners confuse corporate compliance with tax compliance. While your accountant handles your taxes, your Corporate Secretary handles your legal existence.

Failure to file mandatory Annual Returns or maintain a Minute Book can lead to administrative dissolution—meaning the government legally cancels your company. We prevent this by proactively managing your critical deadlines and records.

Annual Return Filings
Federal (Canada) and Provincial corporations must file a specialized information return every year, separate from your tax return

a. Automated Compliance: We track your anniversary date and file the return on your behalf.

b. Director Updates: We ensure the public registry reflects your current board structure.
Minute Book Maintenance
Your Minute Book is the "memory" of your corporation. It proves who owns the shares and who has the authority to sign contracts. Banks and investors will demand to see this during due diligence.

a. Resolutions & Bylaws: We prepare the standard annual resolutions required by law to approve financial statements and appoint auditors.

b. Secure Storage: We maintain your records in a secure, audit-ready format.
Registered Office Address and Extra-Provincial Registration
Every Canadian corporation must have a physical address for service of legal documents(a P.O. Box is not sufficient).

a. Privacy: Keep your home address off public records.

b. Prestige: Use our professional address in Ottawa/Toronto for your government correspondence.

c. Mail Handling: We receive, scan, and forward government notices immediately, ensuring you never miss a deadline.
The Cozien Nominees Advantage
We are not a "Do-It-Yourself" automated platform.
Corporate records are legal documents. A mistake in a share issuance or a lost resolution can cost thousands in legal fees to fix later.

Lawyer-Backed Standards
Our protocols are designed by legal professionals to ensure your records withstand scrutiny.

Continuity
Staff come and go, but Cozien Nominees provides a permanent, stable address and record-keeping system for the life of your business.

Strategic Legal Partnership
While Cozien Nominees handles your administrative compliance, we recognize that businesses often face complex legal hurdles. For specialized legal counsel, including corporate restructuring, commercial litigation, and real estate law, we partner with CoLex Legal. This partnership ensures you have access to a full spectrum of legal support when you need it.

Frequently Asked Questions

What is the difference between a Registered Office and a Mailing Address?

A Registered Office is a legal requirement under the CBCA and provincial acts. It is where the government serves legal claims. A mailing address is simply where you get invoices. You must have a valid Registered Office to incorporate.

Do I still need to file an Annual Return if my business made no money?

Yes. The Annual Return confirms to the government that your corporation is still active. If you fail to file it for two consecutive years, the government may dissolve your corporation.

Can you reconstruct a lost Minute Book?

Yes. If your corporate records are missing or were never set up, our team can review your history and reconstruct the Minute Book to bring you back into compliance.

Is Your Corporation in Good Standing?

Don’t risk dissolution or fines. Transfer your corporate records to Cozien Nominees today for peace of mind.

Schedule My Consultation
Contact Us
Address
1187 Bank Street Suite 201 (Unit #3), Ottawa, Ontario K1S 3X7
Phone Number
(613) 558-5363
EMAIL
CONTACT@NOMINEES.COZIENLAW.COM

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